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Document Scanning
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Document Imaging or Document Scanning is an information technology category for systems capable of replicating documents and then storing in any number of electronic image formats. The process involves the conversion of paper, microfilm, microfiche or a number of different formats and feeding them through an electronic device such as a scanner, copier, or multifunction peripheral and then stored as digital image files to CD-Rom, DVD or hard disk. |
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Benefits of Electronic Document Management - As organizations grow they find that the storage and retrieval of paper and other documents becomes more cumbersome, inefficient, and expensive and time consuming. In the 1980's a number of products were developed to help users more easily manage these tasks electronically. In the early 1980's special software systems were created to manage electronic images. These document management systems (DMS) had very little functionality, only marginal impact efficiency and offered little cost savings. Today, the market for these products has increased and competition has driven the prices down. Document management systems are affordable, easy to use and are viewed by many in industry and government as critical to doing business. Document management systems have progressed significantly, as has the terminology used in industry. The terms Enterprise Content Management Systems and Electronic Records Management refer to higher level information management systems of which document management systems are a key component of. |
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Electronic document management offers the following benefits:
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Prevention of lost or misplaced records
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Let and follow record retention schedules to comply with regulatory requirments,
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Space saving by elimination of physical file storage,
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Manage records more easily,
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Find document quickly,
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Provide for a central repository for all organizational documents,
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Eliminate file cabinets,
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Provide for secure document retrieval and limited access.
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Document Types - Scanning can be done onsite or offsite. Our facility features secure file storage and controlled access. We can handle many different document types: |
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Letter
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Legal
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Ledger
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Large Format (to 48" wide)
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Maps
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Continous Forms
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Well logs
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Legal Files
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Medical Records and Files
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Accounting Records
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Payroll Records
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HR Files
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Engineering Drawings
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Architectural Drawings
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Photos and Graphics
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Books, Newspaper and Magazines
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Manuals
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Binders
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Microfilm(16mm or 35mm)
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Microfiche
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File Formats - Images may be saved any format you specify. That versatility allows for compatibility with most software applications:
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PDF
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TIFF
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JPG
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GIF
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Single Page or Multi-page Files
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Indexing and Data Entry - Outsource Data Center has extensive experience in indexing and data entry. We specialize in various types of projects. Projects can be one off, monthly or completed on a daily basis. All receive the same attention, quality and service. We also specialize in quick turn around and high volume. We have a full staff of data entry personnel and utilize temporary help when our needs require it. We also have the option of utilizing a partner company when customer needs dictate it. We understand that in today's market, confidentiality, data security and accuracy is paramount. We utilize methods to ensure that your documents are safe and secure. We are compliant with all U.S. Federal regulations and most state's regulations regarding confidentiality and document security. We have also developed methods to insure that your data is entered to 99.9% accuracy. |
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Manual Indexing
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Automatic Indexing
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Key Verification
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Data Capture
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Optical Character Recognition (OCR)
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Barcode Scanning
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Zone OC
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Forms Recognition
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Image Correction
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Image Clean-up
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Lighten or darken
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Reverse Images
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De-Skew
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De-Speckle
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Remove Lines
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Rotate Images
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Storage - We can deliver your data to you in most any protocol:
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Create Database
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CD-ROM or DVD with Search Engine
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Secure FTP
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Host Image Repository
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Upload directly into your Document Management Repositories
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Document Management Software - ODC is a Value Added Reseller of Laserfiche Document Management Software. Since 1987, Laserfiche, an international leader in the field of electronic document management, storage and retrieval, has been creating software solutions that make rooms of documents as accessible and searchable as a single page. Laserfiche software is known for its reliability, robustness, ease of use, and scalability.
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